Privacy Policy - Data Protection

1. Processing of Personal Data

1.1. Brussels Plays 4 Peace, Non-profit Association under Belgian law, having its registered office at 105 Grand'Rue in 1457 - Walhain, registered with the Crossroads Bank for Enterprises under number BE60 3631 5627 0070 processes your personal data in accordance with the provisions described below. 

1.2. Brussels Plays 4 Peace hereinafter referred to as "Play4Peace" acts as data controller within the meaning of the European General Data Protection Regulation (RGPD) with regard to the processing of your data.

2. For what purposes will personal data be processed?

2.1. You contact us via the contact form on the site or by e-mail.
2.1.1. In this case, we process your personal data only in order to be able to respond to your request.

2.2. You are a member of Play4Peace, associative worker or member of the staff of Play4Peace or an occasional collaborator of Play4Peace
2.2.1. In this case, we process your personal data in order to carry out the administration of our members.
2.2.2. We process your data to communicate with you.
2.2.3. We process your data to comply with our legal obligations.

2.3. You are a child taking part in the activities of Play4Peace or the child’s parent / legal guardian
2.3.1. In this case we process your data for the organization and the smooth running of our sports and educational activities.
2.3.2. We process your data for the promotion of Play4Peace and the activities it organizes.
2.3.3. We process your data for statistical purposes to report our activities to the organizations that collaborate with us as well as to help us create grant application files.

2.4. You are interested in joining our team as sports or development coaches, as a volunteer or want to share an innovation with us.
2.4.1. In this case, we process your data to communicate with you and analyze the appropriateness of your request.
2.4.2. We process your data to ensure that your profile meets the needs of Play4Peace, to determine the legal framework of our contractual relationship and that the children will be supported in a professional manner.
2.4.3. We process your data to comply with our legal obligations.

2.5. You wish to support us financially with a donation or a micro-donation:
2.5.1. We process your data to organize the financial support you want to give and to thank you.
2.5.2. We process your data in order to inform you of future actions and promotions of Play4Peace.
2.5.3. We process your data in order to be able to establish transparent accounts of the various donations and analyze the success rate of the various promotional actions carried out by Play4Peace which lead to such support.

2.6. You are a partner or an ambassador of Play4Peace.
2.6.1. We process your data to maintain correspondence with you and to inform you of our activities and initiatives, as well as to invite you to our events to help us promote them.
2.6.2. We process your data in order to ensure the proper use of your support (skills, time or financial) and to be able to report it to you in an objective and transparent manner.
2.6.3. We process your data to communicate our partnerships to visitors to our website or to the recipients of our promotional materials; this only with your agreement.

3. Who is involved in the processing of your personal data?

3.1. Play4Peace reserves the right to use "Subcontractor" suppliers for the processing of your data (eg IT service providers, etc.). Play4Peace undertakes to only use Subcontractors providing sufficient guarantees with regard to the lawfulness, transparency and security of data processing.

3.2. Play4Peace reserves the right to share these personal data with any other partner entity of Play4Peace for processing as part of our communication activities and information to stakeholders. 

3.3. We may also need to transfer your data to other recipients, if we believe in good faith that such disclosure is reasonably necessary or useful (e.g. to protect our rights and interests or the safety and security of our organization, our infrastructure, our activities, etc.), while taking into account our obligations under the GDPR.

3.4. Play4Peace will not transfer these data outside the European Economic Area.

4. What is the legal basis for the processing of your data and for how long are they processed?

4.1. We process your data ensuring that one of the following legal bases exists:
a) Processing is necessary to comply with our legal obligations;
b) The processing is necessary for the purposes of the legitimate interests pursued by Play4Peace or by a third party, namely:
      -  The good execution and continuation of the activities of Play4Peace and the continuous improvement of our organization;
      -  Information and promotion vis-à-vis our existing contractual relationships of the activities of Play4Peace that we consider relevant;
c) Processing is necessary for the performance of a contract to which you are a party or for the performance of pre-contractual measures taken at your request;
d) The processing is necessary for the management of the support you offer us (time, skills, financial)
e) You have consented to the processing for one or more specific purposes 4.1. We process your data ensuring that one of the following legal bases exists:

4.2. We will process your data only for the period necessary to accomplish the purposes described above.

5. What are your rights with regard to your personal data?

5.1. By contacting us, as the data subject, you can ask us at any time (with acceptable proof of your identity) taking into account the limits and conditions of these rights under the GDPR:

  • to confirm that data concerning you are being processed, and if necessary, you can ask us for access to said data ;
  • to rectify your inaccurate data;
  • to complete your incomplete data;
  • to erase your data or limit the processing of (certain) data concerning you;
  • to oppose the processing of data concerning you;
  • to transfer your data to another manager; and
  • for processing based on your consent, to withdraw this consent. 

6. Do you have other questions or you do you wish to lodge a complaint concerning the Processing of your Personal Data?

6.1. If you have any questions regarding the processing of your personal data, you can contact us by email: info@play4peace.be

6.2. You also have the right to lodge a complaint with a supervisory authority of your choice.

"Play4Peace contributes to my personal development in many areas (non-exhaustive list): at the intrapersonal level, I develop new skills through the training and responsibilities offered, at the interpersonal level I make enriching encounters and academically I can study at the Play4Peace House in optimal conditions. Participating in organized activities and events is always a golden opportunity! "

Moussia Garelik
Student in human and social sciences at ULB

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